Fax Reservation

** This utility is under development and is not yet available. **

This program will fax a reservation to a customer. Your company name, address, phone & fax number will be preprinted in the center at the top of the reservation, so that a cover page is not required, unless you want to precede the reservation by more than two comment lines.
Only one reservation may be faxed at a time.

Standard terms specific to your Reservations can be setup in Setup Document Faxing Terms to fax as a second page after each reservation is faxed using VSIFax.

The prompts are:

RESERVATION NUMBER

<F4> Enter the desired reservation number, or look it up in the window.

FAX NUMBER

If the software has the fax number on record in the Customer file. It will display automatically.

If the fax number does not display, type it in. Do not use spaces between the numbers, since this is not acceptable to the fax modem. Dashes are ok. If the customer is long distance, type a 1 in front of the fax number.

e.g. Acceptable fax numbers include: 14165551000 or 1-416-555-1000

PRINT EXTENSIONS

Type Y (YES) to include the dollar amounts and totals extensions on the reservation.
Type N (NO) to fax the reservation without dollar amounts and totals.

SEND COVER PAGE

Enter Y (YES) to send a cover page for the fax. A window opens prompting for an unlimited number of lines of comments.

SEQ

The sequence number automatically tracks the number of lines entered on the fax.
To make a blank line, press <ENTER> to leave the comments line after sequence number blank. To make a double blank line, press <ENTER> key twice, etc.

COMMENTS

In ADD Mode type in your message to this customer. If you make a mistake, use either CHANGE mode or EDIT mode. You can also delete complete lines using the <F7> DELETE Key. The message displayed on the screen is how the fax will appear when sent.

Finished?

Press ACCEPT Key twice to exit the window.

Enter N (NO) to skip the cover page. Two lines of comments can still be included.

PRINT COPY OF RESERVATION

Press <ENTER> or N (NO) to skip printing the reservation at this time.
Type Y (YES) to print the quote at the selected printer as well as faxing it.

COMMENTS

These fields will be skipped if a cover page is to be sent with the Fax. If a cover page was not selected two lines of comments can be included.

COMMENT 1

This is a comments line that prints at the top left corner of the fax, before the document prints. It should be used to indicate who is to receive the fax.
Note: what you type in as the comment is what prints out.

COMMENT 2

Use line 2 if you need more space to indicate who should receive the fax. Use line 1 first.

ACCEPT or CANCEL

A printer can be confirmed or re-selected from the Printer option located on the menu bar at the top of the screen.

Click the ACCEPT button to begin printing the report, or CANCEL to abort.