Reservation Deposits Reminder List

Counter Menu -> Reservations menu -> Log Reservation Deposit Reminder Calls -> REPORT button -> Reservation Deposits Reminder List

When taking the reservation, a deposit may be required by a specific date, prior to the reservation date out.

This deposit ensures that the customer is serious about reserving the equipment, and having the payment in advance eliminates confusion over when the customer should pay - on delivery or at pickup.
If the customer is not available when the equipment is to be picked up, it is sometimes more difficult getting payment for the rental.

For a Cash customers, settings in the Company Contract Parameters can require that the customer pay the total Estimated Rental and/or any Security Deposit on rental equipment.

This report tracks the date when the reservation deposit was due, and the amount requested.
It uses a cut-off date to list the reservations which do not have the deposit by the requested date.
The report shows Reservation #, Customer Name, telephone #, Ship to Name, Date Out, Deposit Required Amount, and Date Last Called.
It also provides space to hand write in the Next Call Date, if the customer does not give the deposit by this date.
If the customer does not submit the deposit by the date requested, use Log Reservation Deposit Reminder Calls to follow up and set another date.

A "Deposit Required" can also be captured and printed on a Rental Quote.
The "Deposit Required" only appears on this report after the Quote is converted to a Reservation through the Convert Quote To Reservation.

The prompts are:

Accept today's date as the cut-off reporting date, or enter a preferred date.
Reservation deposits due after this date or with a Next Call Date after this date will not be included on the report.

  • Type ALL to include all divisions in the report.
  • To print the report for a single division, leave this field blank for the Head Office Division, or enter a specific division code, or select a division from the drop-down list.
  • Type SEL to select several specific divisions or divisions by accounting region to include in the report, as outlined in Division Select By Region.

This value defaults to the operator preference as defined in Operators.
Select one of the output options to Print a report or export the data to Excel as outlined in Report Options.

Click the ACCEPT button to begin printing the report, or CANCEL to abort.

Topic Keyword: RSRH31
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