Post Inventory Transfers

Inventory Control Menu -> Inventory Branch Transfers Menu -> Post Inventory Transfers

This report lists the inventory transfers between locations. The transfers print according to the Location, and date order.
There are subtotals for Total Transfers From the location and for Total Transfers To the location.

This post program includes inventory transfers from Inventory Transfers - One Step, and also transfers generated from the central purchasing and distribution process, and when internal transfers are closed using the Two Step process from Receive Internal Transfers and Receive Internal Transfers By Purchase Order.

Note: This report cannot be run while Post A/P Invoices is being run on another workstation.

The prompts are:

STARTING DATE

Leave this date field blank to print all transfers since the beginning, or type in a start date.

ENDING DATE

Accept today's date, or type in an ending date for the cut-off date.

UNPRINTED TRANSACTION ONLY

Check this box to list only transfers that have not been listed and posted, or flagged as printed on a previous Transfer Edit Report.

Uncheck this box to list all transfers which were completed within the date range selected and have not been posted to the G/L.
Note: This report then includes transfers that have previously been identified as MANUALLY POSTED AND FLAGGED AS HAVING BEEN PRINTED, but this report does NOT include transfers that have been posted to the G/L.

PRODUCT TYPE

Select one of the following options:

• Click Rental to only include rental products in the report and posting.
• Click Sales to only include sales parts.
• Click Both to include Rental and Sale products.

FROM PRODUCT CLASS

Leave this field blank to include all classes, or enter a starting Product Class for the report, or select one from the Product Class Search window.

TO PRODUCT CLASS

Leave this field blank to include all classes, or enter an ending Product Class for the report, or select one from the window.

INCLUDE EXPENSED PRODUCTS

Check this box to include all items transferred, in the posting.

Uncheck this box to omit products that have already been expensed.
Expensed items are identified in Sales Product Classes, when the Inventory posting G/L account is an Expense account, rather than an Asset account.

INCLUDE COUNTER TRANSACTIONS

Check this box to include all transactions, in the posting.

Uncheck this box to omit transfer transactions that have been generated from the Rental Return at the counter.

Finished?

A printer can be confirmed or re-selected from the Printer option located on the menu bar at the top of the screen.

Click the ACCEPT button to begin printing the report, or CANCEL to abort.

POST INVENTORY TRANSFERS PER TRANSFER EDIT REPORT?

Click YES to have the inventory transfers posted to the General Ledger according to the amounts and accounts and dates on the Edit Report.

Note: Standard Transfers, Dropship Transfers, and Sales part transfers post the adjustments to the G/L with this action, but although the adjustments for Rental Equipment on Permanent Transfers print on the report, they are not posted to the G/L until the Rental Journal Transaction Report is accepted in the next Daily Close 3.
Refer to the Enable Permanent Transfer Processing feature in Company Inventory Parameters for details.

Click NO if changes are required, or if there is an error, or if the Journal Entries to the General Ledger are to be made manually.

MANUAL POST AND FLAG TRANSFERS AS HAVING BEEN PRINTED?

This prompt is only triggered if the transfers on the Edit Report have not been accepted to be posted as printed.

Click YES and manually make a Journal Entry to the General Ledger for the inventory transfers listed on the Edit Report. This also marks the transfers as having been printed, so that they will not show up on subsequent Inventory Transfer Posting reports.

Click NO to cancel this Edit Report. The transfers will NOT be marked as printed, so that they can still be printed and posted on subsequent Inventory Postings.

Posting Control
The Post Inventory Transfers program is designed to be run by one operator at a time.
This report cannot be run while Post A/P Invoices is being run on another workstation.
Locking will occur if an operator did not exit one of the posting program correctly.
A Posting Control Information warning will appear on the screen and only operators with Security Role permission to reset the Inventory Transfers flag will have access to the RESET button that unlocks the program.
Whenever the posting control flag for Inventory Transfers is reset, a record is written to the Delete Log for the Function RSTH30.