Document Field Labels

Report, lists and documents can be printed in either of two languages.
The field text for each of the selected languages can be setup and modified in the Document Field Labels window on the in the "General Settings" on the System tab of the Configure System Settings.
An operator must be assigned a Security Role that allows permission to the System - Document Field Labels in order to access this table.

Note: Jasper documents do not use this language file for text labels.
Instead a "reportsLabels" file on the server is used to setup the text and labels for the two preferred languages, as explained in the Jasper Appearance and Formatting window of Customer Forms.

To view and access the language text, click Standard or Alternate for the language selection.

At the SEARCH prompt:

• Leave this field blank to view all the text listed alphabetically by the Default wording.
• To view a specific field text, enter a series of letters or numbers. All fields containing this search string in either the "Default Word/Phrase" or the "Word/Phrase to Print" script, will be selected and displayed on the screen.

Field Text Display:

• The "Default Word/Phrase" on the left of the screen is the English field default definition.
• The "Custom Word/Phrase" on the right side of the screen is the preferred text for S or A Language to be used for printing.
• Any blank field automatically defaults to the original default text.
• A message at the bottom of the screen displays the language file name, the field description, and the maximum length allowed for the print text.
• If the field size exceeds 40 characters, then the script will be saved in a window, and the message is displayed in place of the print text, to alert the operator. The actual text to print can be viewed and modified in the window.

To activate an Alternate Language processing:
Set the flag in the Company Miscellaneous Parameters for Alternate Language.

• In the Additional Information window of Customer Information, check the Alternate Language box for relevant customers. All documents printed for this customer will use the Alternate Language field text.
• Similarly, for suppliers requiring documents in the Alternate Language set the flag in the main screen of Vendor Information.
• The Product alternate descriptions can be entered in the window on the description field of each product in Sales Inventory or Rental Inventory, or updated from the Export/Import Inventory Clean-up utility.
• The Product Class alternate descriptions can be entered in the Alt. Language Description field of each class in Sales Product Class or Rental Product Class.
• The Group alternate descriptions can be entered in the Alt. Language Description field of each group in Groups.
• The Rate alternate descriptions can be setup for each rate in Company Default Rates in the expanded record.
  Specific Group and Product Alt Language Rate Descriptions can be updated from the Export/Import Product/Group Rates.
• Safety Notes can be entered in Equipment Safety Notes, with both standard and alternate language instructions. Each safety note detail can then be flagged to print on standard or alternate language documents, or on both.

Print Currency on Document:
An optional currency description can be printed on the bottom left of each document, provided the customer's currency matches the currency code assigned in the language file used by that customer.