Post Repairs

This posting action is really only useful for customers who have migrated from an earlier software release and who have unposted repairs.
If there are outstanding Repair transactions, run this Post Repairs program to complete the posting of the parts costs for the repairs to the General Ledger.

The Repair Charge code selected by the operator for the repair is used to expense the repair parts.
Any labor costs are not expensed, since they are already assumed to be expensed with shop wages.
Any miscellaneous costs are not expensed, since they are already assumed to be expensed when they are purchased in Accounts Payable.

Example: A compressor has engine maintenance.

TOTAL PARTS     20.00  Cost - to be expensed to Repair Exp when purchased
TOTAL LABOR     20.00  Internal labor - expensed by wages
TOTAL OTHER      5.00  shop supplies - expensed when purchased
               -------
TOTAL REPAIR    45.00

When POST REPAIRS is run, the posting would be:

Parts Inventory is     CREDITED  Acct# 1260 for$20.00
Repair Expense Acct is DEBITED   Acct# 4810 for$20.00 (Repair Charge Code)

IF YOUR FIRM DOES NOT MAINTAIN A PARTS INVENTORY - Posting the Misc Part
If your staff is using the Misc Part exclusively, then there is no requirement to run POST REPAIRS. But if this program was run, the cost entered by the operator would be expensed to the G/L Account assigned to the Repair Charge code selected when entering the repair. If the G/L Account of the Repair Charge code is Repair & Maintenance Expense, then this will be the same G/L Account as is assigned to the Misc Part Inventory Account. This results in NO impact in the General Ledger when for the Misc Parts when running POST REPAIRS, since the same G/L Account would be credited and debited for the same amount.

Example: A compressor has engine maintenance.

TOTAL PARTS        20.00 Cost
TOTAL LABOR        20.00 Internal labor - expensed by wages
TOTAL OTHER         5.00 shop supplies - expensed when purchased
                  -------
TOTAL REPAIR       45.00

When POST REPAIRS is run, the posting would be:

Parts Inventory is       CREDITED Acct# 4810 for $20.00 (see * below)
Repair Expense Acct is   DEBITED  Acct# 4810 for $20.00 (Repair Charge Code)

* Parts inventory Acct set to the same account number as the Repair Charge code, which is Repair Expense. Misc Parts are expensed when purchased.

TO PROCEED
The prompts are:

FROM REPAIR DATE

Press <ENTER> for 01/01/01. This ensures all unposted repairs and additions will be included in this posting run.

POST TO CUSTOMER #

For internal repairs customer # REPAIR will display but can be over-typed.
This is a mandatory field that is used to record sales history of parts used in repairs.

To create customer # REPAIR in Customer Information, press ADD Key to begin. At the prompt for Customer #, over-type the number with the word REPAIR. Fill in your company name & address, and complete the rest of the record.
Then customer # REPAIR can be accepted in this field controlling the sales history customer postings.

The revenue history on a part used, is tracked by customer and also by item in Revenue History Detailed Revenue History Inquiry By Customer, and in Detailed Revenue History Inquiry By Product.

ACCEPT OR / CANCEL

Press <ENTER> to proceed or / to cancel.
Although no report is generated at this time, any unposted repair entries within the date range selected will now post to the Rental Journal. These will then be printed and posted to the G/L with the next Daily Close run, on the Rental Journal Transactions report from Daily Close 3.