Fax A Work Order

** This utility is under development and is not yet available. **

This program faxes a Work Order to a customer. Your company name, address, phone & fax number will be preprinted in the center at the top of the Work Order, so that a cover page is not required, unless the Work Order needs to be preceded by more than two comment lines.
Only one Work Order may be faxed at a time.
The prompts are:

CURRENT OR HISTORY

Enter C (CURRENT) if the Work Order has not yet been closed out to an Invoice.
Enter H (HISTORY) if the Work Order to be faxed, as already been closed.

WORK ORDER NUMBER

Enter the desired Work Order number, or press <F4> to look it up in the window.
For details on this order lookup or search process refer to Estimate/Work Order Search .

FAX NUMBER

If the software has the fax number on record, it will display automatically.

If the fax number does not display, type it in. Do not use spaces between the numbers, since this is not acceptable to the fax modem. Dashes are ok. If the customer is long distance, type a 1 in front of the fax number.

Acceptable fax numbers include: 14165551000 or 1-416-555-1000

SEND COVER PAGE

Enter Y (YES) to send a cover page for the fax. A window opens prompting for an unlimited number of lines of comments.

SEQ

The software will keep track of the number of lines entered on the fax.
To make a blank line, press <ENTER> to leave the comments line after sequence number blank. To make a double blank line, press <ENTER> key twice, etc.

COMMENTS

In ADD Mode type in your message to this customer. If a mistake is made, use either CHANGE mode or EDIT mode. Complete lines can also be deleted using the <F7> DELETE Key. The message displayed on the screen is how the fax will appear when sent.

Finished?

Press ACCEPT Key twice to exit the window.

Enter N (NO) to skip the cover page. Two lines of comments can still be included.

ATTENTION LINE 1

This is a comments line that prints at the top left corner of the fax, before the Work Order prints. It should be used to indicate who is to receive the fax.
Note: What is typed in as the comment is what prints out.

ATTENTION LINE 2

Use line 2 if more space is needed to indicate who should receive the fax. Use line 1 first.

ENTER 'Y' TO ACCEPT, / CANCEL

Enter Y (YES) to proceed or / to cancel.